Clubhouse Reservation

Clubhouse Rules and Regulations

o   Owners and residents wishing to use the clubhouse must submit a request to the Association Manager with the details of the event at least seven (7) days prior to the event. (date, hours, type of function, number of people, etc.)

o   Once the event is approved, the scheduling party will need to sign a damage waiver. For events of 50 people or less a non-refundable fee of $25 and a refundable $80 damage and cleaning deposit must be submitted to the Association Manager.  For events of 50 people or more a non-refundable fee of $150 and a refundable $250 damage and cleaning deposit must be submitted to the Association Manager.   Any damage greater than the deposits will be billed to the unit owner.

o   Clubhouse capacity is limited to eighty (80) people as directed by the Kitty Hawk Fire Chief.

o   All functions must be contained within clubhouse (great room, kitchen, and bathrooms) and the patio area directly behind the great room.  At no time shall the private function encroach upon other areas, such as the office, pool and pool deck areas.

o   Smoking is prohibited in the clubhouse.

o   Loud music or other disturbances affecting nearby residents are not permitted.

o   Alcohol may not be sold on Sandpiper Cay premises.  Intoxicated individuals are not permitted in the clubhouse or patio areas.

o   The clubhouse must be left in broom clean condition: all trash must be removed from the building, bathrooms and kitchen should be cleaned, and carpet should be vacuumed. Tables and chairs must be reset to original positions and the thermostat needs to be returned to proper temperature. 

o   All doors and windows must be locked after use and the keys returned to the management office as soon as practical. 

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Reservation Instructions:
  • To create a new reservation request, please click on the New Reservation button.
  • When the form is open, please complete the details.
  • To Change or Cancel a reservation, please select the reservation from either the "My Reservations List" or by clicking on the appointment subject line in the calendar
  • You cannot make or edit a reservation in the past. You can only edit your own reservations.